From blank page to ready for review.
Set up each document in four clear steps, draft with AI grounded in your own files, and finish in a full editor that checks accessibility and links glossary terms as you write.
The Create New Document form on the Basic Information step. The workflow sidebar lists four steps: Basic Information, Document Content, Lifecycle and Review, and Supporting Details, with Save draft and Save and exit buttons. Document Type is set to Policy, the title Generative AI Use is being typed, visibility is set to Internal with a Restrict to my agency option, and Version Information shows system version 1 with the display name 2026-Q4.
The Document Content step for Generative AI Use. In the AI-Assisted Drafting box, marked Premium, Dana Reyes has described the policy she wants. The Select Knowledge Base Files list is open with three files checked: Acceptable Use of Technology, Data Classification Standard, and Records Retention Schedule 2026. The editor below shows the generated draft, starting with the title and a Purpose section.
The document editor for Generative AI Use with the full TinyMCE menu bar and toolbar. The Accessibility Checker dialog reports issue 1 of 2, Image missing alternative text, for a flowchart in the Procedures section, and alternative text is being typed. Below the editor, the Document Summary field holds a generated summary with a character counter and a Generate Summary button.
In the editor, Dana Reyes has selected the phrase generative AI tool and opened the Glossary button. The Add to Glossary dialog explains that new terms need approval from a Glossary Approver or Organization Admin, and that until then the term can only be used in this document and the document cannot be approved or published. The Term field shows generative AI tool and a definition is being typed. Another term in the text, public records, is marked as pending approval.
The Lifecycle and Review step for Generative AI Use. A notice says version control is enabled. Effective Date is October 1, 2026 and Expiration Date is October 1, 2028. Calculate Review From is set to Effective date with 120 days, and the form shows Review due: January 29, 2027.
The Supporting Details step for Generative AI Use, scrolled to Document Attachments and Linked Documents. Two files are staged for upload, AI Tool Risk Assessment and Approved AI Tools List, above a drop zone that accepts PDF, Office, text, CSV, and image files up to 25 MB each. Two links are set: Supports the Acceptable Use of Technology policy, and Requires the AI Tool Access Request procedure, with an Add link option.
Start with the basics. Choose a policy or procedure, give it a title, and decide who can see it. Save an incomplete draft at any time, and every save becomes a version.
Draft from your own material. Describe the document and pick files from your knowledge base. MOSI writes a first draft from that material for you to edit.
Fix accessibility issues while you write. The Accessibility Checker walks through each WCAG issue, like an image with no alt text. When the draft is done, generate a plain-language summary.
Define terms where they appear. Select a phrase to link a glossary term or add a new one. New terms stay Pending Approval until a Glossary Approver signs off, and the document can’t be approved or published until then.
Set the review date once. Count the review forward from the effective date or back from the expiration date. The form shows the due date as you type.
Connect it to the documents around it. Attach source files and link related documents with a named relationship, like Supports or Requires. Category, tags, and custom fields live on the same step.
Click any section to open it
Most policies start as a copy of an old Word file and an email asking Legal to take a look. In MOSI, every draft starts with the right structure, the right source material, and a version history from the first save.
Capabilities
Everything a draft needs before it goes to review.
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AI drafting grounded in your files
Describe the policy and choose files from your knowledge base. MOSI drafts from that material, following the prompt template your organization set for the document type.
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A full editor, with Word import
Headings, lists, footnotes, and inline AI rewrites. Import an existing Word document to start from what you already have, and generate a plain-language summary when you finish.
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Accessibility checks as you write
The Accessibility Checker flags WCAG AA issues, like missing alt text or skipped heading levels, and walks the author through each fix.
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Glossary terms, linked in place
Select a word to link an existing term or add a new one. New terms go to a Glossary Approver, and readers see the definition on hover once the policy is published.
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Review dates that add themselves up
Set effective and expiration dates, then count the review forward from one or back from the other. The form shows the exact due date as you type.
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Typed links between documents
Connect a procedure to the policy it implements, or a new policy to the one it supersedes. Add a category, tags, your own custom fields, and attachments up to 25 MB each.
Why it matters
Good policy starts at the first draft.
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Every save is a version
Drafts are versioned from the first save, with the author and time recorded. Editing a document in review returns it to Draft, so reviewers never approve a moving target.
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Accessible before it goes live
Accessibility issues get fixed in the editor, where they take a minute, instead of after the document is on the portal.
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Consistent across departments
Prompt templates, categories, custom fields, and glossary terms are set once by administrators, so every author starts from the same structure and uses the same words.
Can we start from our existing Word documents?
Yes. Authors can import a Word document straight into the editor. When you move an existing library into MOSI, administrators can bulk import a set of Word files instead of bringing them over one at a time.
What does the AI draft from?
From the description the author writes and the knowledge base files they select. Your organization can also set a prompt template for each document type, so drafts follow your standard outline. The author reviews and edits everything before it is saved.
What happens if I edit a document that is already in review?
MOSI warns you first. Saving changes withdraws the document from review and returns it to Draft, so reviewers always approve the version they actually read.
How do new glossary terms get approved?
Terms added from the editor start as Pending Approval. A Glossary Approver approves them, rejects them, or marks them Update Required. A document can’t be approved or published while any of its terms are still pending.
How is the review date calculated?
Choose whether the review counts forward from the effective date or back from the expiration date, then enter the number of days. The form shows the resulting due date right away, and it appears on the published policy.
More of the platform
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See MOSI with your own policies.
Bring a policy you are working on. We will walk it from draft to published record, and show you exactly what your auditors will see.